Capture messages that match any or all conditions.Capture all incoming emails (ideal for automated workflows).There will be users who will want to save every new message as a task 2, others who will wish to save only certain messages in 2Do, and there will be automated workflows based on IFTTT and other apps that will require messages to be formatted and parsed with specific parameters.Īll of this is controlled by capturing rules. The key aspect of Email to 2Do is how the app checks for messages and decides which ones have to be saved as tasks. A combination of settings and customizable options can help you build a flexible email workflow that captures emails differently for each account. There are a few possibilities to consider here, each affecting the way 2Do will interpret new email messages and convert them to tasks. The concept is the same, only 2Do doesn’t have an email client UI to begin with.Įach configured account comes with a Settings screen to manage capturing rules, set up automatic tagging, and toggle options for formatting and additional email controls. The locally-installed 2Do app will be able to “read your email” as much as Apple Mail can do the same to fetch data from email servers and show messages to you.
Unlike modern email clients based on proprietary web apps for push notifications or integrations with other services, 2Do’s email add-on will never share your credentials online or save logins on anyone’s servers – like Apple’s Mail app, it’ll connect to email accounts by keeping everything local and backed up in the system keychain. Once unlocked, Email to 2Do will allow you to configure a variety of email accounts in the app – from Gmail and Outlook to custom IMAP servers. With Email to 2Do now publicly available as part of the app’s 3.8 update, it’s time to revisit its functionality and elaborate on how it’s been working out for me so far, as well as how it could be extended in the future. 2Do’s Fahad Gilani has instead gone in a parallel direction: what would a task manager do if it was capable of reading emails natively? Instead of bringing task management to the email client, could email itself become a feature of the task manager? For years, developers have tried to come up with extensions and custom integrations to circumvent the lack of communication between email clients and todo apps – often with laudable results. If they match rules assigned by you in the Settings, they will be saved as tasks in the inbox or another designated list.įor anyone who’s been trying dozens of task managers since the opening of the App Store in 2008 1, it’s easy to see how Email to 2Do is such a genius, deceptively simple idea. Its sole job is to connect to your email inbox and monitor new messages as they arrive. The gist of the idea hasn’t changed in the past two months: Email to 2Do is an email client built into 2Do that doesn’t display an email-like interface to the user. You just configure your account (if you use Gmail, all it’s done over OAuth), choose how you want messages to trigger 2Do, and you’re set. With this implementation, you don’t see any of the client part you don’t configure mailboxes or even see individual messages into 2Do. Then, 2Do periodically checks for new messages that match a specific syntax, and, if it finds one, it turns it into a task in your inbox.
Without having to rely on a web app that looks into the contents of your email to read text from messages, 2Do locally and securely connects to common email providers (including IMAP servers) without exposing information to third-parties – just like Apple Mail.
With Email to 2Do, Gilani has built an invisible email client into 2Do to directly access your email inbox and turn messages into tasks. In my review of 2Do in December, I dedicated one of the last sections to Email to 2Do, the then beta plugin to capture incoming email messages as tasks in the app.
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